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SARSAV (Search and Rescue Saskatchewan Association of Volunteers) has adopted a requirement that all members obtain a photographic identification card. This card is to be worn when responding to any incident or service request. In 2007, the SARSAV Board of Directors adopted a motion that SAR Regina (SARR) administer the program on behalf of SARSAV. I personally maintain the program on behalf of SARR.
I personally maintain the program on behalf of SARR.
SARR will keep track of the issuance and expiry of these photo ID cards. As well, SARR will make available ID validation lists to relevant police forces and public safety agencies so that the validity of the bearer can be verified by Incident Commanders in the field.
The photo ID card is printed using tamper-resistant dye sublimation technology on a PVC (plastic) card. Each SARSAV volunteer is assigned a unique ID number, and this is printed on the front of the card in both classic text as well as machine-readable barcode fonts. This barcode feature will allow volunteers to swipe in and out of incidents in the future when barcode readers are setup.
In case of loss, a return address to Saskatchewan Corrections and Public Safety (CPSP) is provided on the rear of the card.
The photo ID card itself expires December 31st of the 7th year after issue. For example, for a card issued in May of 2010, the expiry date of the card would be December 31st, 2017.
A yearly renewal is also required to keep the card valid. This sticker is placed on the front of the card, and is valid for the calendar year (January 1st to December 31st). Each renewal sticker has a unique identification number associated with it, and must be paired with the proper SARSAV membership ID in order to be a valid combination.
Authority to Order
To maintain the integrity of the SARSAV photo ID program and to minimize chances of fraudulent cards being issued, requests for ID cards must come from either the President of a SARSAV chapter, or a designated official within the chapter. Initial contact should always be initiated from the chapter President (who should be listed on the SARSAV website as the official contact), who may then designate an alternate.
A number of SARSAV chapters have decided to only issue photo ID cards to volunteers who have successfully completed a criminal records background check (with additional attention paid to children/vulnerable sector offenses). This is left at chapter discretion, but is HIGHLY encouraged.
Photos should be submitted in electronic form, either through email or supplied on a transportable medium such as CD-ROM or USB flash drive. Disks or drives can be returned when cards are shipped. The best format is a colour JPEG file, a minimum size of 50KB and maximum of 500KB. Files sized smaller than 50KB are generally not clear enough, and files larger than 500KB are overkill.
Each file should be named for the person in the picture in the format first name DOT surname (i.e. firstname.lastname.jpg). Alternate file formats other than JPEG (or even printed photos) can be considered. Please contact me directly for more information. When emailing photos, it is highly recommended that the email contain the complete list of members who are getting photo ID cards, just to serve as a double-check on the spelling.
ID cards are printed with the names in ALL CAPITALS, and will automatically extend onto a second line for very long names.
Photos should only have one person in them, and generally follow the guidelines for a passport photo as show above. Shadows on the face are not acceptable. Facial expressions should be neutral.
Photo ID cards require a yearly renewal sticker to remain valid. It is the chapter's responsibility to request renewal stickers. When making this request, please submit your list of members who will be renewing, and ideally include their SARSAV ID numbers. When the renewal stickers are issued, there will be an accompanying list of which sticker belongs with each SARSAV ID.
Photo ID cards themselves expire at the end of the 7th year after issue, and a new photo must be submitted. A new card will be issued, but the SARSAV ID number will remain. Volunteers who change their name due to marital status should be encouraged to obtain a new card (requiring a new photo).
ExpressPost Regional is used for secure transport of photo ID cards, unless other arrangements are made. Personal transfers and pickups are available when practical.
SAR Regina is providing the administration of the photo-ID program on a volunteer basis. The costs for supplies are charged on a break-even basis.
Photos must adhere to standard passport photo requirements. The face must be clearly visible and be sized 1/3 to 1/2 the width and height of the photo. There should be no shadows on the face. The upper part of the shoulders should be visible.